Preservation of Evidence Preserving evidence can support criminal investigations and campus disciplinary actions. Evidence may be time-sensitive and degrade if not properly safeguarded. Individuals are encouraged to preserve evidence even if they are unsure about reporting immediately. When sexual misconduct or violence is reported, the Title IX Coordinator is notified promptly. The University may provide supportive measures, such as no- contact directives, and Campus Police or other law enforcement personnel can provide information about seeking a court- issued restraining or other protective order if requested. Physical or Sexual Violence Even if someone has bathed, changed clothes, or cleaned up, they can still seek medical care and have evidence collected. If possible, before receiving care, avoid bathing, showering, changing clothes, using the restroom, eating, drinking, smoking, brushing teeth, or cleaning the area, as these may affect evidence. Forensic Medical Examinations (SART/ Rape Kit) are most effective within 72– 120 hours but may still collect useful evidence after that time. Individuals should bring any clothing or items involved to the exam, or store them separately in paper bags or a cardboard box (not plastic). The closest hospital to campus is: Hoboken University Medical Center 201.418.1000 308 Willow Ave, Hoboken, NJ 07030 Digital and Electronic Evidence Relevant electronic communications and media should be preserved, including text messages, emails, call logs, voicemails, social media posts or direct messages, photographs, videos, screenshots, and GPS or location data. Digital files, posts, or messages must not be deleted or altered. Evidence should be backed up to a secure location, such as a password-protected folder, encrypted drive, or trusted cloud storage. Deleted digital files may still be recoverable by professionals. Physical Evidence Items related to the incident, such as clothing, bedding, or personal belongings, should be collected and preserved. Items should be stored in clean paper bags or cardboard boxes, never in plastic. Each item should be labeled with the date, time, and a brief description of where it was found. Witness Accounts Individuals should record details of what occurred as soon as possible, including dates and times, descriptions of events and names or identifying information of anyone involved or present. Minor details should also be recorded, as they may later assist investigators or support personnel. Notes should be stored securely and dated for accuracy. Theft, Vandalism, Burglary Areas affected by the incident should not be disturbed or cleaned unless necessary for safety. The scene should be photographed or videoed from multiple angles. Damaged property, locks, or equipment should be secured until assessed by law enforcement. 8 — Annual Security and Fire Safety Report
